Job Description
Overview:
A leading global financial institution is seeking a detail-oriented and service-driven Travel Coordinator to join its Miami office. This role supports the planning, booking, and coordination of complex domestic and international business travel. The ideal candidate will demonstrate exceptional organizational skills, strong customer service, and the ability to thrive in a fast-paced environment. Portuguese/Spanish language skills are highly desirable.
Key Responsibilities:
Create and maintain comprehensive employee travel profiles (including ID details, preferences, frequent flier info, etc.)
Work directly with employees to quote and book all business travel, ensuring compliance with internal travel policy
Coordinate flights, hotels, rental cars, and ground transportation through Concur Solutions and external agencies
Compare pricing options across airlines and agencies for international travel
Document manager approvals for all bookings and track changes or cancellations
Maintain booking records, travel itineraries, and tracking spreadsheets
Manage corporate travel rewards programs and apply earned points to offset costs
Provide timely support for travel-related issues, including urgent changes or emergencies
Oversee relocation logistics for employees and families, including housing and pet arrangements
Coordinate visa documentation and liaise with third-party expeditor services
Communicate with global offices regarding employee visits and travel plans
Assist with corporate card reconciliation and month-end reporting
Support administrative duties such as procurement, event support, shipping, and backup reception tasks
Qualifications:
Minimum of 2 years of experience coordinating or booking business travel
Strong proficiency in Microsoft Office (Word, Excel, Outlook)
Proficiency in Sabre or Apollo
Excellent attention to detail and organizational skills
Proven ability to multitask and prioritize in a high-pressure environment
Strong interpersonal and communication skills with a service-oriented mindset
Ability to work independently while collaborating effectively with team members
Flexibility to handle after-hours and weekend travel emergencies
Experience with Concur Solutions preferred
Portuguese/Spanish fluency strongly preferred
Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
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