Job Description

Job Description:

• The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executive and his/her team.
• You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as:
• Preparing correspondence
• Receiving visitors
• Arranging conference calls
• Making travel arrangements
• Scheduling meetings
• The ability to interact with staff (at all levels) in a fast-paced environment is crucial, while remaining:
• Flexible
• Proactive
• Resourceful
• Efficient
• Professional at a high level
• You should demonstrate experience in:
• Developing relationships in a highly matrixed organization
• Handling administrative and executive support tasks with minimal supervision
• You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor's degree preferred
• Ability to multi-task in a fast-paced environment
• Experience in calendar management
• Adaptable team player
• Good problem-solving ability
• Strong working experience with Microsoft Word, Excel, and PowerPoint, including:
• Table creation
• Mail merges
• Basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Tact and good judgment in confidential situations
• Proven experience interacting with senior management

Job Tags

Similar Jobs